Forum - April 2010

The San Antonio Convention & Visitors Bureau suggests the following tips to save time and money when you travel:

• Look for walkability. It’s a great way to save on transportation.

• Research free, local attractions and economical ways to get around. Many cities offer cost-effective trolleys and buses that stop at most major attractions. For example, San Antonio’s trolley program covers free attractions such as the Alamo and stops conveniently near the convention center.

• Ask about dining discounts. Make it easy for your meeting attendees to take advantage of discounts just by wearing their badge. San Antonio has negotiated discounts with local restaurants through the “Show Us Your Badge” program.

• Plan meals, activities and more before stepping foot in your destination. CVB web sites provide much of this information.

San Antonio is among the nation’s most esteemed and affordable travel destinations.

CONTACT

Steve Clanton
Vice President of Sales
San Antonio Convention & Visitors Bureau
steveclanton@visitsanantonio.com

NEGOTIATING DISCOUNTS THAT CAN BE TRANSFERRED TO ATTENDEES

In today's challenging economy, meeting professionals can negotiate meeting prices that can be passed on to attendees.

"All-inclusive meeting packages are a great starting place for planners," says Paula Higgins, Sonoma County Tourism Bureau associate sales director. "Packages that can include room rate, meeting room rental, basic audio/visual package, breakfast and lunch, make it easier to manage your overall budget. If you start with a basic package, it's easier to negotiate upgrades."

Find out the business flow of your target destination and book accordingly, Higgins says.

"In Sonoma County, our weekends are busier than mid-week," she adds. "If you book a meeting here Sunday through Thursday, you have more negotiating power."

Use the services of a destination marketing organization, and they may offer VIP amenities and services like registration assistance. A bureau can assist in finding volume or group rates for pre- and post-conference activities for attendees: such as museums, festivals and events.

Sonoma County Tourism Bureau, as well as others, offers meeting planners a cash incentive to book in a specific destination. Booking in Sonoma County can earn planners up to $4,000 to be put toward the hotel master account.

"An incentive can mean the difference between a great meeting and a memorable one," Higgins says. "It's a way to reduce your overall budget and pass the savings to attendees."